Volunteers are the heart of Fiesta! The Point Grey Fiesta has been organized by a dedicated and enthusiastic team of volunteers since 1986. Volunteers change every year and we’re always looking for more helpful hands for many different activities. Planning begins six months before the Fiesta June weekend, and many additional volunteers are needed during the weekend itself. Learn more about the wide variety of volunteer positions available — from media promotions and newsletter writing to poster distribution and stage crew — during the weeks leading up to the Fiesta and during the Fiesta weekend. 

The Fiesta’s success is dependent on the many organisations that are part of the event – the parade and park – who join us year after year.

Volunteers are critical to any community event. Be part of the Fiesta organizing committee or help on Fiesta Saturday.
Register as a volunteer below or email info@pointgreyfiesta.org. A committee member will be in touch with you.

Children and families are invited to decorate their bikes on Fiesta Friday afternoon.

Step 1: Decorate your bike on the Friday before the parade – it’s free! 
Date: Friday afternoon, June 21st 2019
Time: 5:00 – 6:30 pm
Where: BMO Bank of Montreal parking lot at West 10th & Sasamat (south side)

Step 2: Be part of the Saturday parade!
Date: Saturday morning, June 22nd 2019
Time: 9:30 – 11:00 am
Where: Meet at 9:30 am in the marshalling area on West 10th and Tolmie on the south side beside the BC Hydro substation.

Join the Point Grey Fiesta parade on foot, on bicycle, in a car or with a float! All age groups are welcome. The parade starts at 10:00 am with motorcycle drill teams, marching bands, decorated floats, community groups, sports teams and much more. 

There is no charge for participation in the parade. But don’t limit your Fiesta participation to just the parade. Join us in Trimble Park as an exhibitor – it’s a great way to promote your organization.

Please read all of the following and then fill out the form at the bottom.

Parade Rules

• All vehicles must enter the parade route via side streets adjacent to Blanca or from West 16th and Blanca. No vehicles except VIP vehicles may enter assembly area from West 10th and Blanca.
• All entries must maintain a spacing of 10 meters (30 ft.) behind the preceding unit and regulate their speed accordingly. No stopping for demonstrations are allowed.
• It is mandatory that each participant have a leader to control their group and ensure 10 meters of spacing between parade participants is maintained.
• Any entries advocating, opposing or depicting any political, religious or social issues are not permitted.
• Children under 10 must be closely supervised by an adult at ALL TIMES.
• Throwing candy and merchandise from vehicles is prohibited due to safety of parade participants and spectators. However, you may allow members of your group to hand out merchandise and candy at the side of the road.

Starting Time

Our parade starts promptly at West 10:00 am from West 10th & Blanca. The parade route is 2.5 kms long to Point Grey (Trimble) Park. The VPD Motorcycle Drill starts the parade. The first groups will enter the park at 10:30 am and the later groups after 11:00 am.

Street Closures

09:15 am: Blanca Street, south from West 10th – West 14th Avenues
09:30 am: West 10th Avenue east from Blanca to Discovery (at the Shell station)
09:30 am: Discovery Street from West 10th to West 7th Avenues
Vancouver Police will be on traffic duty.

Performances

Performance routines are welcomed all along the route, but please do keep moving in a forward direction, keeping an even space between units.
Important: do not stop and perform – this delays the parade.

Photo/Video Permission

Participants acknowledge and agree that photos or video taken during the parade sponsored by and/or included in the Point Grey Fiesta may be used without further consent or compensation by the Point Grey Fiesta may be used for promotional purposes. This includes, but is not limited to websites, Facebook, social networks, articles, and any other promotional or news materials regardless of format.

For more information, please contact JT Lee, Parade Marshal at parade@pointgreyfiesta.org

Music and Shows

Sponsored by the BMO Financial Group, the Fiesta Stage is an exciting opportunity for local groups to display their talents for the community, friends and families. Saturday performance times are from 11:00 am to 4:00 pm and take place at the tent at the north end of the park by the paved basketball court.

Roving performers add to the park sights and sounds.

There is no charge to participate as a performer.

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Exhibitors and Vendors are most welcome on Fiesta Saturday. They add to the Fiesta spirit by providing information and awareness of their services to the community. Typical exhibitors/vendors are local businesses, art and music schools, community groups and other organizations of interest to the families and children. The Fiesta also welcomes Artisan/Craft Vendors such as potters, textile artists, painters, photographers, wood workers.

Exhibitors are requested to both register and pay in advance. Once we have reviewed your registration we will contact you with a link to pay via PayPal. Alternatively, cheques may be mailed to Point Grey Fiesta c/o 4397 West 2nd Avenue, Vancouver, V6R 1K4.

Registration closes the Monday before the Saturday Fiesta.

Exhibitor/Vendor Fees

Fees are divided into two groups:
$30.00 Community Groups such as organizations and local businesses promoting their services
$60.00 Artisan/Craft Vendors selling arts and crafts

The exhibit fee includes a table and two chairs. Additional equipment such as a canopies, tables and chairs should be sent to exhibitors@pointgreyfiesta.org at time of registration. Additional equipment closes seven (7) days in advance as we have to order the equipment.

Exhibitor/Vendor Details

• When: Saturday, one day only
• Where: Trimble Park, 4300 West 8^th Avenue, Vancouver Point Grey.
• Target market: Families with children under 12 years of age
• Objective: Celebrate our community; promote family engagement and participation
• Craft Vendors such as potters, textile artists, painters, photographers and wood workers
• No sales of food, alcohol or the re-selling of purchased goods
• Compliance: Coastal Health and City of Vancouver Parks Board requirements

Registration

• Exhibitors/vendors must register and pay by 6 pm on Wednesday prior to Fiesta
• After registering, you can make a secure online payment
• Fees are based on a 10*10 area including a 6 ft table and two chairs
• $30.00 – Community groups such as organizations and local businesses promoting their services
• $60.00 – Artisan/Craft Vendors selling arts and crafts
• A larger exhibit area is available upon request
• As the City of Vancouver Special Event Permit holder, Point Grey Fiesta reserves the right to decline vendor or exhibitor participation

Exhibitor/vendor times

• Set-up: 8:00 – 9:30 am
• Exhibit: 10:00 am – 4:00 pm (parade hours 10:00 – 11:00 am, crowd arrives 10:30 – 11:30 am)
• Take down: 4:00 – 4:30 pm depending on crowds and weather

Access

• Vehicles: West Broadway at Alma Street leads directly onto West 8^th
• Bus: #99 B-line; #14 West 10^th; #4 at Trimble Street

Road closures – Saturday only

• West 10^th Avenue for the parade: 9:00 am-12 Noon, Blanca St. to Discovery St. (Shell station)
• Blanca Street 16^th to 10^th Avenue, 9:00 -11 am

Exhibitor/vendor vehicles

• Drop-off location: 4340 – 4348 West 8^th, north side, adjacent to park
• This section is marked Special Event Vehicles and is for exhibitor use only
• Move your vehicle after dropping off and prior to setting-up to allow space for others
• Exhibitor free parking: 4399 block West 6th behind the bowling green

Exhibitor/vendor services

• Your location will be set upon arrival. Use the registration form to state your preference
• Equipment: Bring your own canopy and supplies
• A 6 foot table and 2 chairs are included in each registration
• A 10 x 10 feet canopy rental may be ordered with 10 days advance notice ($140.00)
• Please take away your own garbage at the end of the day
• Not available: neither electrical power nor running water
• Washrooms are located on the north-west side of the park

Thank you for your participation and for making this a special day!

The Point Grey Fiesta, your community’s start-of-summer celebration since 1986, relies on sponsors who help cover our operating expenses.

Your support is an incredible motivator and inspiration to our volunteers who plan and deliver our community celebration. Your support allows all Fiesta events to be enjoyed by families free of charge, weekend carnival rides excepted.

Your sponsorship allows you to get in front of your target westside market and give back to your community. We estimate our weekend attendance at 5,000 comprised mainly of families with children under 12 years of age.

Fiesta marketing includes social media such as Facebook & Instagram. Our print media marketing reaches most of Vancouver’s westside. Our advertising budget is $10,000 within our total expenses of $25,000. Our goal is to raise 50% of our revenues from sponsorship.

Sponsor Levels

Platinum: $2,500 plus

Gold: $1,500 to $2,499

Silver: $1,000 to $1,499

Bronze: $500 to $999

Business Partner: Cost reduction to services provided

Marketing Opportunities

Event and pre-event naming opportunities

• Corporate logo on all event advertisements including 20,000 rack cards
• Signage at the event
• Recognition by event speakers from the Fiesta park stage
• Recognition on the organization’s website
• Reserved sponsor tables at the Fiesta park

Sponsor Event Benefits & Recognition

(*1) Sponsor to supply the advertising banner

Enquiries: info@pointgreyfiesta.org
Mailing address: Point Grey Fiesta, c/o 4397 West 2nd Ave, Vancouver, BC V6R 1K4